Well organized ODARs, like the Portland, Maine hearing office, send out a Representative Report T3 each month. The report lists all your clients' claims at that ODAR, sorted by the date of the hearing request. The report gives the status of each and every claim.
This report is a goldmine for the Social Security disability practitioner. In addition to the status of all your claims, you can see at a glance which claims will be set for hearing next. This allows your staff to update the medical records for those claims, so that you are already prepared for the hearing when the notice arrives in the mail.
If you are not receiving a representative report regularly from your ODAR, ask for one. Just fax a letter to the hearing office director and ask for a Representative Report T3. I did this recently for the Manchester, New Hampshire hearing office, and received a report back right away.